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Data Usage and Privacy Policy

Last updated: June 5, 2025

1. Overview

This Data Usage Policy explains how we collect, use, share, and protect the data you provide while using our DragonMind platform (the "Service"). By using the Service, you agree to the terms outlined here.

2. Information We Collect

2.1 User-Provided Information

  • Account Data: When you create an account, we collect your email address and any additional profile information you choose to provide.
  • Content Submissions: This includes any text you input into our tools, such as prompts or background information.

2.2 Automatically Collected Information

  • Usage Data: We may collect standard analytics data (e.g., IP address, browser type, referral URLs) to understand how the Service is used.
  • Session & Behavior Analytics: We use PostHog, a third-party product analytics platform, to record how users interact with the Service (e.g., pages visited, features used, button clicks). This data is used solely to improve the product and is not sold to third parties. You can learn more about PostHog's data practices at posthog.com/privacy.
  • Cookies: We use cookies to keep you logged in, enhance site functionality, and analyze usage patterns.

3. How We Use Your Data

3.1 Service Provision: We store your content (e.g., prompts, generated stat blocks) so you can access and manage it later.

3.2 Analytics & Improvements: We use Google Analytics and PostHog to track usage patterns, feature engagement, and page views. This helps us understand how the Service is used and prioritize improvements. Neither service is used to sell your data or target you with third-party advertising.

3.3 Communications:

  • Product Updates and Marketing: We may send you news, updates, or promotional information. You can opt out of marketing emails at any time at https://intelligedit.com/unsubscribe.
  • Customer Support: We may use your data to diagnose issues and provide support if you reach out for assistance.

4. Future Model Training

  • Current Approach: We do not currently use your inputs for fine-tuning or training any models.
  • Possible Future Use: If we decide to use user data (e.g., prompts, generated outputs) for model training or research, we will first provide clear notice and request explicit consent (opt-in or opt-out) before doing so.

5. Data Sharing & Third Parties

We do not sell or rent your data. We may share data:

  • With Service Providers: For payment processing, hosting, analytics, and other necessary infrastructure services. These providers are contractually required to protect your data.
  • If Required by Law: To comply with a legal obligation or respond to valid legal requests.

6. Data Retention

We retain your data as long as necessary to provide the Service or as required by law. You can request deletion of your account or specific data at any time.

7. Your Rights & Choices

  • Access and Deletion: You can request a copy or deletion of your data by contacting us at the email or page listed below.
  • Opt-Out: You can opt out of receiving marketing emails by using the unsubscribe link within those emails.
  • Cookies: Most browsers allow you to refuse or delete cookies.

8. Security Measures

We use industry-standard security practices to protect your data. However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute protection.

9. Changes to This Policy

We may update this policy periodically. If we make significant changes, we will notify users via email or through a prominent notice on our website.

10. Contact Us

If you have questions or concerns about this Data Usage Policy or wish to exercise your rights, please reach out: